Church Greeter Training | Help For Creating An Excellent Greeter Team

A Church Greeter Team is a vital part of the worship service because they  are helping to prepare the peoples heart to grow closer to God by letting those coming into church know that we are happy to have them!

If people do not know they are welcomed they can easily feel like it doesn’t matter if they are there… “No one cares anyways”.

church greeter

The church greeter team plays an important role in helping make a great first impression!

You know what a difference it makes to be served well, it can impact you so much so that it can determine whether or not you ever return.   Think of the times where you have been served at a restaurant or store.  You may remember the bad experiences more than the good ones.

I wrote a manual for church greeters because I too work with and oversee the greeter team at my church.  When I was asked to oversee the team there were areas that needed to be addressed and I wanted to have a way to teach the greeter team and also provide accountability, this manual has been very helpful.

I believe this guide will provide you and your greeter team with the instruction you’re looking for.

And yes, you will have immediate access to it!


church greeter training manual








Today, in a lot of churches, you will more than likely encounter one or more of the following connection points.

Each ministry should be specifically designed to meet the various needs of people.

Any of these connections can influence a person’s entire worship experience.

Greeters (A greeter gets the unique opportunity of making a first impression on behalf of the church by welcoming those who are entering.)

Information Center ( Ministries similar to this are in place to help answer specific questions about church happenings, classes, & events.)

Coffee Shop (The coffee shop is for people to enjoy and to help build conversation as people share a beverage or snack together.)

Security Team  (Obviously, this ministry provides a safe environment for people to gather by being aware of potential threats and diffusing arising problems. The Security Team hopes/prays for the best but is prepared for the worst.)

Usher Team (If a regular attender or visitor had a less than positive experience finding their way into the sanctuary an usher can play a significant role in turning that person’s experience around.)

Altar Ministry (A prayer team who is ready to minister to the needs of people as they are needed or called upon.)

Not just anyone can serve on a greeter team. In the same way that not just anyone can play guitar on the worship team, work in children’s ministry, or lead a small group. Your personal gifting’s, passion, and abilities should determine where and how you use them.

If you think just anyone can be a church greeter check out these tweets that may prove you wrong:

church greeter

greeter ministry

greeter trainingfirst impression ministry

Because of experiences like those above there are some qualifications that should be considered when bringing on new church greeter team members.

*Does the new greeter have an understanding and commitment to fulfilling the vital role as a team member?
*Does the potential team member have a genuine care for people?
*Can you see traits of a servants heart?
*Is the person committed to vision of the church?
*Are they supportive of the leaders of the church?

 Responsibilities Of A Church Greeter Team Member


 *Be spiritually prepared.

A good team member should be prepared mentally, physically, emotionally and spiritually (This IS a ministry!). Understand this is not a duty, but a privilege to connectwith God as part of your preparation.

*Take initiative!

If you aren’t sure what to do, ask another greeter or team leader. The only wrong choice is not doing anything. Never assume “someone” else will take care of the need.

*Stay calm.

On occasion there will be moments of pressure; someone may be upset or something isn’t working the way it’s supposed to. In these moments never transfer the pressure to the person attending the weekend service. You are the leader and others view you as one. You absorb the pressure. Ask for help if you need it, but never make the issue their problem. You should help solve the problem.

*Follow the direction of your Leader.

Good leaders are good learners. It is important that you follow leadership and ultimately the Greeter Team Director. Remember you are there to be supportive and encouraging. We welcome your suggestions but do not be overly sensitive if your idea is not used.


Arrive 30 minutes before your scheduled service. (suggested time but do arrive early) 

This is a great time to familiarize yourself with the bulletin so that you are prepared to answer any questions people may have.

Be an excellent greeter!

*Know why you are serving!

“Finally, all of you be of one mind, having compassion for one another; love as brothers, be tenderhearted, be courteous; not returning evil for evil or reviling for reviling, but on the contrary blessing, knowing that you were called to this, that you may inherit a blessing.” 1 Peter 3:8-9

*Know who you are serving!

Go the “extra mile”!
Be a great listener!
Learn people’s name!
Thank those attending for being at church!
Never argue with your church guests!
Provide solutions to their problems!

Be ready to hand out bulletins.

Assure that bulletins are available and that you have some to hand out.

Be the initiator.

Smile, shake hands, make eye contact, and tell those attending that you are glad to see them at CFM.

Have an “eye” for first-time guests.

When you see someone that looks like they may have a question or needs help be the leader and point them in the right direction. Be attentive to the needs of our guests, especially those who are new.


*Maintain proper appearance and personal hygiene.
*Mints can be a great thing!
*Show up on time.
*Arrive 30 minutes before your scheduled service.
*Read the bulletin – be informed and knowledgeable to the best of your ability.
*If you are on the schedule and can’t make it, it is imperative that you call the Greeter Team Director and that you help find your replacement.
*Smile, talk to people, and learn their names!
*You don’t have to know all the answers just where to find them!
*Many hands make light work being ready to jump in and help other team members when needed.

Concerning the responsibilities of a Church Greeter Team Director click HERE.

Responsibilities of A Church Greeter Team Director

The Greeter Team Director provides leadership, training, and coordination for the Greeter Team to ensure a smooth and efficient operation of all related duties.

These responsibilities include:

  • Provide leadership for team.
  • Identify and train one or more assistant(s) to who could replace you
  • Recruit new team members as needed.
  • Organize meetings as needed.
  • Provide current and rapid communication.
  • Provide encouragement for your team.
  • Help maintain standards for all greeter team functions.
  • Provide guidance during special circumstances as they arise.
  • Be observant of and create quick solution oriented solutions to challenges that arise during a service.
  • Train all new team members.
  • Organize and communicate the monthly schedule of team members serving each week.
  • Be a shepherd to those on your team and communicate with the appropriate church staff “need to know” information.
  • Be a model of excellence in your attitude and attire.

I know this training material will be helpful to your church greeter ministry.

Remove the frustration of coming up with and finding training material for your Greeter Team.  Plus, when you purchase the Greeter Team Training Manual it includes a resource for tips on how to develop new leaders.


church greeter training manual




Which guideline is most helpful to you or your greeter team?  You can share your comments below.


What Is This Election Doing To Your Heart?

Are you voting for the next president of the United States of America in 2016?  I am.  I wrote a post a few years back about why I am (Why I’m Voting).  Below is a portion from that post:

I have heard comments from other Christians that because “Jesus is King” it is not necessary to vote.  Or, because of God’s sovereignty[3] it will not matter.

God’s control over the earth and His knowledge concerning all things is not a free pass for people to be unconcerned with the happenings of their country and world.

If God’s sovereignty exempts us from responsibility, why did John the Baptist feel so strongly that he confronted Herod Antipas (a governor) concerning a messy, adulterous affair that he had[4]?  In the same vein, why if God’s sovereignty excuses us from involvement would Mordecai (after learning of Haman’s plot to kill the Jews) appeal to the Queen to stop the King from committing this horrible crime[5]?  Because…  The nature of morality demands that it be defended.

Morals are not independent of God but rely on God because they originate in God.  Everything good comes from God.[6]

C. S. Lewis wrote concerning God’s omniscience, If God then is omniscient, he must have known what Abraham would do, without any experiment. Why then this needless torture?” But as St. Augustine points out, whatever God knew, Abraham at any rate did not know that his obedience would endure such a command until the event taught him: and the obedience which he did not know that he would choose, he cannot be said to have chosen.”[7]

It could never be said of me that I supported Godly principles if I was not in a situation that allowed opportunity to do so.

In the most recent debate I thought the first five to ten minutes were very fitting for laying a foundation for the rest of the debate.  What I heard in those moments was a discussion about honor.  Specifically concerning two area’s: Honor for life and Honor for marriage.

There will always be important issues and more important issues.

How you view the world will shape how you honor different aspects of living.  I view life and marriage as something that God created and ordained.  I also think that how we view and respect these two area’s are foundational to the health or downfall of our culture and society.

Romans 12:9-10  9Love must be sincere. Hate what is evil; cling to what is good. 10Be devoted to one another in love. Honor one another above yourselves.

Is it possible that when life and how life is nurtured (family) are dishonored in a society that it becomes a breeding ground for a lack of respect for one another and what is good?

When I say life I am specifically talking about abortion.

When I say family I specifically mean marriage between one man and one woman.

Are you honoring life?
Are you honoring marriage?

In my opinion, these two issues are more important than any other issue that was discussed.

Let me ask some more questions:

Are you honoring each other?

Will you be able to honor the president no matter who wins the election?  I didn’t say agree with but honor.

The Bible challenges us in this area:

Romans 13:1 Let everyone be subject to the governing authorities, for there is no authority except that which God has established. The authorities that exist have been established by God.

Will you be able to honor those who voted for the next president if the candidate who wins is not who you voted for?

I am a Christian.  There are some who are saying that you can’t possibly be a Christian if you vote for                                             .

The same things were said in 2008 and in other past elections too.

I will not judge who is a Christian based upon who they vote for.  I am asking what issues do you honor the most?

God will still be in control after this election.  Will your thoughts, your heart, your emotions, your faith?

God’s providence is not constrained to getting the right candidates in office. And the spiritually clarifying moment is this: Democracy (and its elected politicians) aren’t your Savior. Also, heightened intelligence isn’t your Savior. Tech advancement isn’t your Savior. Your beauty isn’t your Savior. The suburbs aren’t your Savior. Guns aren’t your Savior. New medicine isn’t your Savior. There is no Savior but THE Savior.

Christians expressing faith in something ahead of the Savior, as much as anything, is creating the foreign outsourcing of Christianity from this nation.

The Savior is your Savior. Period.  The Sad State Of Democracy And The Opportunity For Faith

Honor means to esteem and respect.  Are you and I honoring what matters the most?

What is going on in your heart now that may cause you to stumble later?

How To Know If The Enemy Is At Your Table

The parable of the sower and the seed is a popular one that Jesus told.  There are different types of conditions that the seed landed in and each one represents a type of person who responds to God’s Word.

Matthew 13:3-8 (NIV) 3Then he told them many things in parables, saying: “A farmer went out to sow his seed. 4As he was scattering the seed, some fell along the path, and the birds came and ate it up. 5Some fell on rocky places, where it did not have much soil. It sprang up quickly, because the soil was shallow.6But when the sun came up, the plants were scorched, and they withered because they had no root. 7Other seed fell among thorns, which grew up and choked the plants. 8Still other seed fell on good soil, where it produced a crop—a hundred, sixty or thirty times what was sown.

Good soil produced the crops.

Later on in the chapter Jesus explains the parable.

Matthew 13:18-23 (NIV) 18“Listen then to what the parable of the sower means: 19When anyone hears the message about the kingdom and does not understand it, the evil one comes and snatches away what was sown in their heart. This is the seed sown along the path. 20The seed falling on rocky ground refers to someone who hears the word and at once receives it with joy. 21But since they have no root, they last only a short time. When trouble or persecution comes because of the word, they quickly fall away. 22The seed falling among the thorns refers to someone who hears the word, but the worries of this life and the deceitfulness of wealth choke the word, making it unfruitful. 23But the seed falling on good soil refers to someone who hears the word and understands it. This is the one who produces a crop, yielding a hundred, sixty or thirty times what was sown.

table talk

If the crop is produced by good soil, what produces good soil?

Good soil is produced by being the one who UNDERSTANDS the Word.

But, how do we understand it?

In verse 19 the crop never produced because the one who heard the word “does not understand”.

How can one understand it and the other not?

Does God leave us to our own ability to grasp the meaning of His Word?

If we do, great, we produce.  If not, sorry about your luck.

The word UNDERSTAND in verse 23 and 19 is the same word, but it is necessary to dig a little deeper at what this word actually means.

This word, understand, in the original language comes from a root word that actually means to become a companion with, to resemble.

συνημι syníēmi, soon-ee’-ay-mee; from G4862 and ἵημι híēmi (to send); to put together, i.e. (mentally) to comprehend; by implication, to act piously:—consider, understand, be wise.
*G4862 σν sýn, soon; a primary preposition denoting union; with or together (but much closer than G3326 or G3844), i.e. by association, companionship, process, resemblance, possession, instrumentality, addition, etc.:—beside, with. In composition it has similar applications, including completeness.

So, the one who understands the word and produces is the one who agrees with and who allows the Word of God to become their companion.

This same parable is told in other passages of scripture.

Mark 4:20 (NIV) 20Others, like seed sown on good soil, hear the word, accept it, and produce a crop—some thirty, some sixty, some a hundred times what was sown.”

The writer in Mark uses the word accept which has a similar meaning to the word understand but it’s slightly different.  The word accept in this passage means to take near.

παραδχομαι paradéchomai, par-ad-ekh’-om-ahee; from G3844 and G1209; to accept near, i.e. admit or (by implication) delight in:—receive.

Quick Thought:  What do you keep closer than anything else… more than the desire – the prayer – the dream – the hope?  Is it the Word?

In Luke the word used is retain.

Luke 8::15 (NIV) 15But the seed on good soil stands for those with a noble and good heart, who hear the word, retain it, and by persevering produce a crop.

The word retain means to hold onto.

κατχω katéchō, kat-ekh’-o; from G2596 and G2192; to hold down (fast), in various applications (literally or figuratively):—have, hold (fast), keep (in memory), let, ×make toward, possess, retain, seize on, stay, take, withhold.

In conclusion, being good soil is not left to our own understanding but to our willingness to AGREE WITH, BRING CLOSE, and NEVER LET GO of God’s Word.

Who is the one who begins to be fruitful in their life?  The one who in all conditions chooses to be in agreement with God in word in action.

I believe that every place that the seed landed had potential to be good ground…

The common factor in the unfruitful ground is that each type of person represented never entered into full agreement with God.

How do you avoid stepping out of agreement with God?

Remaining good soil depends on the talk that we allow to go on at our table.

table talk

Psalm 23 (NIV) 1The Lord is my shepherd, I lack nothing.  2He makes me lie down in green pastures, he leads me beside quiet waters, 3he refreshes my soul. He guides me along the right paths for his name’s sake.  4Even though I walk through the darkest valley, I will fear no evil, for you are with me; your rod and your staff, they comfort me.  5You prepare a table before me in the presence of my enemies. You anoint my head with oil; my cup overflows.  6Surely your goodness and love will follow me all the days of my life, and I will dwell in the house of the the Lord forever.

First, what is God’s provision at this table?  His Word and His Works…  Both of which He has already declared.

Also, you must note that God has prepared a table IN the presence of your enemies.

The enemy will always be close enough to see what’s been prepared for you at your table… BUT, you don’t have to let him sit at it or have what’s been prepared for you.

The Table Is Always Prepared But So Is The Enemy…

If we are not careful… the enemy will pull up a chair at the table that’s been prepared for us.

Before we know it he begins to eat our food… what’s been prepared for us!




Matthew 13:19 (NIV) 19When anyone hears the message about the kingdom and does not understand it, the evil one comes and snatches away what was sown in their heart. This is the seed sown along the path.

Do you remember what the word Understand in this passage actually means?  To agree with, to become a companion of, to resemble

Another way to read this passage could be, ”

When anyone hears the message about the kingdom and does not agree with, become a companion of, or resemble it, the evil one comes and snatches away what was sown in their heart. This is the seed sown along the path.

If you are hearing statements like the ones below, the enemy has pulled a chair up at your table.

You can be sure you’re not going to make it…
You can be sure you’re never be free…
You can be sure it’s never going to change…
You can be sure it’s not worth it…
You can be sure you’re not good enough…
You can be sure everyone is against you…


Matthew 13:20-21 (NIV)  The seed falling on rocky ground refers to someone who hears the word and at once receives it with joy. 21But since they have no root, they last only a short time. When trouble or persecution comes because of the word, they quickly fall away.

These verses are referring to they type of person who find relief from certain aspects of the Word but are not respondent to the Word.

If you’re hearing things like:

There’s no need to change…
Things are fine the way they are…
God doesn’t mind…
No one will ever know…
You can put a stop to it later…

It is comforting to hear that God loves us…  it is uncomfortable to change because of it.

It’s one thing to be pleased by the Word, it’s another to profit from it.

The true mark of receiving the Word is being ruled by it.

When trouble or persecution comes b/c of the word…  The word will call us to change. Pride will call us to walk away.


Matthew 13:22 (NIV) 22The seed falling among the thorns refers to someone who hears the word, but the worries of this life and the deceitfulness of wealth choke the word, making it unfruitful.

When you begin to believe the following types of thoughts, the enemy has been talking at your table.

You know what always happen…
It never lasts…
Something’s going to go wrong…
It will only last for so long…
Nothing ever goes right for you…
God doesn’t see you…
God has forgotten you…

Realize, the seed will always be sown and the enemy does not work to prevent the seed from being sown…

The enemy fights to prevent the seed from bearing fruit….  He wants to destroy the ground in which the seed lands…

I pray that God opens our eyes and hearts to see the places where we have allowed the wrong type of talk to go on at the table that has been prepared for you and I.

I have a challenge for you:

Find a scripture that pertains to your situation and agree with, bring it close, and hold onto it closer than any other word in your life.

When God Is About To… What Should You Do?

Do you ever feel like you’re living in between something worse and something better?

Not fully fulfilled…  Not fully satisfied.

To be fair we are awaiting a heavenly home… (Hebrews 13:14, 2 Corinthians 5:1)

In the book of Joshua it tells about the Israelite’s being on the edge of possessing a promise land that God had spoke about to Moses 40 years prior (Exodus 3) and even before that to Abraham (Gen. 15).

The people were living in between captivity and the promise land.

about to

Joshua 1:1-3 (NIV)  After the death of Moses the servant of the Lord, the Lord said to Joshua son of Nun, Moses’ aide: “Moses my servant is dead. Now then, you and all these people, get ready to cross the Jordan River into the land I am about to give to them—to the Israelites. I will give you every place where you set your foot, as I promised Moses.

They were still in the desert…

…But staying in between the past and the promise is never Gods plan.

Joshua 1:5 (NIV)  No one will be able to stand against you all the days of your life. As I was with Moses, so I will be with you; I will never leave you nor forsake you.

God does not stay with us to so that we can stay where we are.

Too often we set up camp and stay there (IN BETWEEN)  because we believe God will never get around to fulfilling His promise.

I don’t know what your promise is or what in between means for you.  Maybe you’re in between a unhappy marriage and a happy marriage.  A bad relationship with your kids or a great relationship with your kids.  A horrible job or a fulfilling job.

Whatever it is, what do you do when God’s promises feel more like “never get around to” than “about to”?

There are a few ways that we should respond when God is “About To” in our life.

Joshua 1:6 (NIV) 6Be strong and courageous, because you will lead these people to inherit the land I swore to their ancestors to give them.

1. When God Is About To, Realize It’s Not Just About You.

Where has God put you that your only option is to lead?

Whether you believe it or not, everyone has been given a sphere of influence.

The promise land is never just for you or about you…

There are others who God wants to impact and bring along as he leads you to the “promise land”.

Because when our only concern is to make it to the promise land we try to get there without consideration of how others will be impacted.

This is how families get neglected  (I’ve got to make it to the top).
This is how employees get disregarded (I’ve got to land this contract no matter what).
This is how friendships get betrayed (I’ve got to save my reputation).
This how God gets forgotten (I’ve got to make it happen).

This may not seem like a big deal, but it is.

God will never take you to the promise land if you are neglecting Him and others along the way…

Understand that when God is about to do something in our life it is more than just about us.

Look again at verse six and then notice what is repeated in verse 7.

Joshua 1:6-7 (NIV) Be strong and courageous, because you will lead these people to inherit the land I swore to their ancestors to give them.  “Be strong and very courageous. Be careful to obey all the law my servant Moses gave you; do not turn from it to the right or to the left, that you may be successful wherever you go.

The instruction in verse 6 & verse 7 is there (REPEATED) because of what take place in between in verse 6 & 7.

Our mind tells us He won’t.  We believe we can’t.  Others tell us to forget about it.  And so rather than moving forward we stay where we are….

God repeats Himself to assure Joshua that He is with Him and that he can do this which leads us to our next response.

2. When God Is About To, Recall What He’s Said To You.

This is not the first time that God speaks this Joshua either (Deuteronomy 31:6-7)  and it’s not the last (Joshua 8:1)

Joshua 1:8-9 (NIV) Keep this Book of the Law always on your lips; meditate on it day and night, so that you may be careful to do everything written in it. Then you will be prosperous and successful. Have I not commanded you? Be strong and courageous. Do not be afraid; do not be discouraged, for the Lord your God will be with you wherever you go.”


  1. What God has said (commanded).
  2. Where God is (with you).

Or, your other option is Fear…


Joshua could have based his condition upon how he felt, or on God’s Word and His presence.

What we feel does not have to control what we decide to be.

Joshua had reason to feel afraid and discouraged.

Joshua was leading people into war not on a hike.

Joshua could have been fearful that rather than fighting the enemy they would fight each other…

…that he didn’t have what it takes
…that it could be another 40 years before they enter the promise land
…that they would turn away from God again like they did in the past

The good news for a follower of God is that the past has no bearing on your future.

The past cannot limit God… only your fear can.

Think about this, if we can get fearful because of the past why don’t we get faithful because of the future?

The future has not even taken place.  Why fear it?

Our strength will only be as great as what God has said.

Our fear should only be as great as God’s absence from our life.

The decisions Joshua and the Israelite’s made determined the promises they would experience.

It was true in Joshua’s life (and in Moses life Numbers 20:12) and it is true in our life to.  What we decide to believe and do has a tremendous impact on our life.

3. When God Is About To, Decide What You Will Do.

Joshua began to make decisions based on what God said and where God said He would be.

Joshua 1:10 (NIV) 10 So Joshua ordered the officers of the people: 11 “Go through the camp and tell the people, ‘Get your provisions ready. Three days from now you will cross the Jordan here to go in and take possession of the land the Lord your God is giving you for your own.’”

Joshua 2:1 (NIV) Then Joshua son of Nun secretly sent two spies from Shittim. “Go, look over the land,” he said, “especially Jericho.”

Joshua 3:1 (NIV) Early in the morning Joshua and all the Israelite’s set out from Shittim and went to the Jordan, where they camped before crossing over.

What do we see in those three passages of scripture?  Joshua immediately began to make decisions based upon what God had said and where God said He would be.

Every day is about choices…

What will I believe?  What will do?  What will I say?  Where will I go?

If you haven’t decided to things differently in the future than expect the same results from the past…

BUT…  If you have decided to base your condition upon what had God said and Where He is… then BE ENCOURAGED…

You will see the goodness of the Lord in the land of the living!

Psalm 27:13 (NIV)I remain confident of this: I will see the goodness of the Lord in the land of the living.


I Am Confident…  God Is Good!

What are you in between?  How should you respond when God is “About To” in your life?

1. When God Is About To, It’s Not Just About You.
2. When God Is About To, Recall What He’s Said To You.
3. When God Is About To, Decide What You Will Do.

How To Get Volunteers To Attend Meetings At Your Church

Have you ever planned for a meeting, requested your team to attend, and prepared everything that needed to be covered only to have a handful of people show up?

If so, you’re not the only one who has wondered how to get volunteers to attend meetings.

get volunteers to attend meetings

This is obviously a frustrating thing to have happen normally followed up by blaming the poorly attended meeting on things like the weather, sickness, vacation, busyness…

As the leader there are obviously things that you want your team to know and procedures that you want them to follow but I want to suggest that filling your meeting time with this type of information is one of the reasons your team members do not make being at the meeting a high priority.

The first big mistake we make is we think people care as much about information as we do. They don’t. –

There are lots of other ways to share information…

  • email
  • texts
  • facebook groups
  • blogs
  • training manuals

Don’t use the valuable meeting time that you have with your volunteer team to go over information that they could read themselves or that they’ve heard before.

Use your meeting time to inspire, encourage, and equip them for the work that they are doing!  This is how to get volunteers to attend meetings and to return to the next one.

Below is a invite that I recently shared with the small group leaders that I lead at my church.  Rather than asking them to attend a meeting and just telling them the time and place, I let them know WHY it matters that they participate.

I encourage you to do the same,  Instead of just giving your team the “when” and “what” share the “WHY” with them.  Frame the meeting and your invitation in a way that shares the purpose of the meeting and why it is important.

Begin Invite:

Church-Wide Leadership Meeting
Thursday, April 16 at 7:00 pm

Small Groups are an important and vital part of the mission of CFM to disciple believers.  You are Owning It!

Thank you for…

1.  Being willing!

2.  Sharing in the vision to provide opportunities for community and spiritual growth!

3.  Your sacrifice of time and energy!

You are a leader!  Because of this I am asking you to make plans to be a part of the CFM Church-Wide Leadership Meeting.  We ask everyone who serves in any area at CFM to attend.  These nights are important for a few reasons:

1.  They foster Unity within our church! 

2.  They are Encouraging!

3.  They provide time to share Vision!

I also have a request… prayerfully invite someone from your group to attend the night with you.  Who is in your group that you could invest into on a deeper level? Are they a person who you could see leading a group?  Do they seem to carry the vision?  Ask them to attend this meeting with you!

End Invite

So now that you’ve got them at the meeting you have to deliver the goods!  Even if your attendance is less than you hoped for you still have to live up to your invite.  Doing so will help ensure that those who did attend will want to come back to the next meeting.  If you provide value people will show up again.

Here is a breakdown for how I recently divided up my meeting time with volunteer team members, BTW I call our meeting times TEAM NIGHT:

Team Night
Order Of Events

7:10 – 7:15  Opening Prayer  & Verse   (Have a volunteer team member, one that you have asked in advance and is prepared, do this part)

7:15 – 7:25  Celebrate The Wins    (Again, have a volunteer team member share this part)

  • Over 50 people from the First Connect Teams were involved during R3 which helped make it a total success for God’s glory!
  •  The Greeter team has recently added four new team members
  •  Two members of First Connect went on a mission trip to Ecuador.
  •  Announce who the new security team assistant director
  •  Our security team will be overseeing security at the upcoming Hope Over Heroin event

7:25 – 7:45  It’s Bigger Than Me (Vision Casting & Equipping)

7:45 – 8:00  Team Discussions

8:05  Closing Prayer

Time is precious to everyone.  If people are going to invest their time into meetings make sure that it is worth it…  Give them your best!

Below are a few more tips that will help get volunteers to attend meetings:

  •  Provide food and drinks
  • Start and End on time (this communicates that you keep your word and that you value their time)
  • Celebrate the good things that are happening
  • Have the meeting off-site or in a more relaxed environment
  • Provide opportunity for your team to give input
  • Share content that will help your team to be better leaders

If your team knows that their time will be valued and if they feel that they are being equipped they will want to be at your meetings.  Be sure to share vision and passion way more than you talk about procedures and policies.

Let me know how it goes and if your response improves.  If you would like help in crafting your next invite to get volunteers to attend meetings send me an email at