How To Get Volunteers To Attend Meetings At Your Church

Have you ever planned for a meeting, requested your team to attend, and prepared everything that needed to be covered only to have a handful of people show up?

If so, you’re not the only one who has wondered how to get volunteers to attend meetings.

get volunteers to attend meetings

This is obviously a frustrating thing to have happen normally followed up by blaming the poorly attended meeting on things like the weather, sickness, vacation, busyness…

As the leader there are obviously things that you want your team to know and procedures that you want them to follow but I want to suggest that filling your meeting time with this type of information is one of the reasons your team members do not make being at the meeting a high priority.

The first big mistake we make is we think people care as much about information as we do. They don’t. –

There are lots of other ways to share information…

  • email
  • texts
  • facebook groups
  • blogs
  • training manuals

Don’t use the valuable meeting time that you have with your volunteer team to go over information that they could read themselves or that they’ve heard before.

Use your meeting time to inspire, encourage, and equip them for the work that they are doing!  This is how to get volunteers to attend meetings and to return to the next one.

Below is a invite that I recently shared with the small group leaders that I lead at my church.  Rather than asking them to attend a meeting and just telling them the time and place, I let them know WHY it matters that they participate.

I encourage you to do the same,  Instead of just giving your team the “when” and “what” share the “WHY” with them.  Frame the meeting and your invitation in a way that shares the purpose of the meeting and why it is important.

Begin Invite:

Church-Wide Leadership Meeting
Thursday, April 16 at 7:00 pm

Small Groups are an important and vital part of the mission of CFM to disciple believers.  You are Owning It!

Thank you for…

1.  Being willing!

2.  Sharing in the vision to provide opportunities for community and spiritual growth!

3.  Your sacrifice of time and energy!

You are a leader!  Because of this I am asking you to make plans to be a part of the CFM Church-Wide Leadership Meeting.  We ask everyone who serves in any area at CFM to attend.  These nights are important for a few reasons:

1.  They foster Unity within our church! 

2.  They are Encouraging!

3.  They provide time to share Vision!

I also have a request… prayerfully invite someone from your group to attend the night with you.  Who is in your group that you could invest into on a deeper level? Are they a person who you could see leading a group?  Do they seem to carry the vision?  Ask them to attend this meeting with you!

End Invite

So now that you’ve got them at the meeting you have to deliver the goods!  Even if your attendance is less than you hoped for you still have to live up to your invite.  Doing so will help ensure that those who did attend will want to come back to the next meeting.  If you provide value people will show up again.

Here is a breakdown for how I recently divided up my meeting time with volunteer team members, BTW I call our meeting times TEAM NIGHT:

Team Night
Order Of Events

7:10 – 7:15  Opening Prayer  & Verse   (Have a volunteer team member, one that you have asked in advance and is prepared, do this part)

7:15 – 7:25  Celebrate The Wins    (Again, have a volunteer team member share this part)

  • Over 50 people from the First Connect Teams were involved during R3 which helped make it a total success for God’s glory!
  •  The Greeter team has recently added four new team members
  •  Two members of First Connect went on a mission trip to Ecuador.
  •  Announce who the new security team assistant director
  •  Our security team will be overseeing security at the upcoming Hope Over Heroin event

7:25 – 7:45  It’s Bigger Than Me (Vision Casting & Equipping)

7:45 – 8:00  Team Discussions

8:05  Closing Prayer

Time is precious to everyone.  If people are going to invest their time into meetings make sure that it is worth it…  Give them your best!

Below are a few more tips that will help get volunteers to attend meetings:

  •  Provide food and drinks
  • Start and End on time (this communicates that you keep your word and that you value their time)
  • Celebrate the good things that are happening
  • Have the meeting off-site or in a more relaxed environment
  • Provide opportunity for your team to give input
  • Share content that will help your team to be better leaders

If your team knows that their time will be valued and if they feel that they are being equipped they will want to be at your meetings.  Be sure to share vision and passion way more than you talk about procedures and policies.

Let me know how it goes and if your response improves.  If you would like help in crafting your next invite to get volunteers to attend meetings send me an email at

Maximize Team Commitment By Sharing 4 Simple Principles

Increasing team commitment begins with understanding how commitment is developed and maintained.

The word commitment means:
*a promise to do or give something
*a promise to be loyal to someone or something
*the attitude of someone who works very hard to do or support something

There are many things that will try to interfere with the our commitments; frustration, boredom, weariness, doubt, opportunities, distractions, etc.

It is important to understand that commitment is based on ones own word and determination.

team commitment



The danger people tend to fall into is associating their commitment with their emotions.

“If I feel like it, I will follow through.”




Below are four key principles that John Maxwell shares in his book, 17 Essential Qualities Of A Team Player, about team commitment.

If team commitment is going to rise every member needs to grasp these four principles.

1.  Team Commitment Usually Is Discovered In The Midst Of Adversity

When difficulty hits we either feel one of two ways:

I want to quit.
I want to complete this.

*Struggles strengthen your resolve.
*Adversity will drive you away or press you closer to the mission.

The bible talks about the process and results of adversity:

James 1:2-4 (NIV) 2Consider it pure joy, my brothers and sisters, whenever you face trials of many kinds, 3because you know that the testing of your faith produces perseverance. 4Let perseverance finish its work so that you may be mature and complete, not lacking anything.

What are trials of many kinds?  Adversities.

What is perseverance?  Commitment.

What are the results? Maturity (Growth).

2.  Team Commitment Doesn’t Depend On Gifts Or Abilities

It’s dangerous to assume that it is easier for gifted people to be committed because of their talent.

How many less talented people who have worked hard have succeeded?

How many extremely talented people have squandered their potential b/c they never did anything?

We don’t need more strength or more ability or greater opportunity.  What we need to use is what we have.
– Basil Walsh

What has been entrusted to you?  Start with that.  Work with what you have and believe that greater things will take place!

3.  Team Commitment Comes As A Result Of Choice, Not Conditions

There is a great example about the power of our decisions found in Luke 5.

Luke 5:1-3 (NIV)  One day as Jesus was standing by the Lake of Gennesaret, the people were crowding around him and listening to the word of God. 2He saw at the water’s edge two boats, left there by the fishermen, who were washing their nets. 3He got into one of the boats, the one belonging to Simon, and asked him to put out a little from shore. Then he sat down and taught the people from the boat.

Jesus asked Peter to push his boat (that he had docked) further out into the water.

Could Peter have said no?

If he had said no, could Jesus have got into another boat?  Remember, there were TWO boats at the shore.

Let’s move on…

Luke 5:4-6 (NIV)  4When he had finished speaking, he said to Simon, “Put out into deep water, and let down the nets for a catch.”5Simon answered, “Master, we’ve worked hard all night and haven’t caught anything. But because you say so, I will let down the nets.” 6When they had done so, they caught such a large number of fish that their nets began to break.

After using the boat Jesus told Peter to go out into deeper water and put down the same nets that he had just washed from using all night.

REMEMBER, Peter had fished all night and caught nothing!

Would it have been easy for Peter to allow his condition to influence his decisions?  Yes!  He was possibly tired, frustrated, and ready to dock the boat.

Peter’s chose wisely.  Hischoices influenced his conditions… When Peter decided to go back into the water after fishing all night, using the same nets he had just finished washing he caught so many fish that his nets started breaking!(VS. 6)

Rather than allowing conditions to influence your choices, allow your choices to influence your conditions.

4.  Team Commitment Lasts When It’s Based On Values

A commitment to something you believe in is a commitment that is easier to keep.

Make commitments based on what you value.


Make a list of your of your commitments and your values.

Do you have commitments that are not related to your most important values?

Sometimes the going gets tough, understanding and applying the principles that surround team commitment will help every person to push forward!

What struggles have you faced that have challenged your level of commitment?  Write your response in the comments below.

The principles shared in this post were taken from the book, The 17 Essential Qualities of a Team Player: Becoming the Kind of Person Every Team Wants, by John Maxwell.  You can purchase the book on Amazon.  To do so click HERE.

BTW, I created teacher notes and a fill in the blank sheet based on this post to make it easier for you to share with your team!

Enter your email and name below to receive my blog posts via email to get access to the Team Commitment Teacher Notes and Fill In The Blank Sheet right now!  Having the PDF version will make it much easier for you to share with your team whether you decide to print, email, or teach the material.

Yes, it does require you to sign up for my free newsletter, but I work hard at making sure the content I send you is worthwhile and valuable, plus you can unsubscribe at anytime.

God bless you.

Evan Doyle

Taking Ownership | How To Create A Culture of Ownership

Have you ever felt that your team is not taking ownership?  That people are just punching in and out?  Like everyone is only out for themselves?  Or that the vision is below piles of paperwork and meetings instead of front and center?

You’re not alone.  However, creating an culture where team members are actively taking ownership is crucial to a creative and collaborative work environment.

A Mission Statement Is Helpful, But Has Never Been Enough

As a pastor at a larger church I’ve met a lot of talented people with lots to offer.  Unfortunately, despite lots of volunteer opportunities, many of them slipped through the cracks.  Why?  I failed to share ownership with them.

But it’s not just pastors. In the last few years, it’s been increasingly difficult for employers, team leaders, coaches, and CEO’s to effectively achieve “buy in” from the gifted people they interact with.  We now live in a crowded, noisy world where our attention is pulled in a multitude of different directions.

Without a clear and precise invitation to own your cause or mission—your reason for why you do what you do—countless numbers of talented people will continue to give their time and energy to everything but what you’re doing.

Having an outstanding product, an amazing service, or a gripping cause is no longer enough.

This Is True Now More Than Ever Before

For two reasons:

taking ownership

  1. People want to be a part of something important.  Let’s be honest, some necessary responsibilities do not always feel world-changing to employees and team members.
  2.   People are more distracted today than ever before.  Social media, sports, school plays, hobbies, podcasts, vacations, apps, blogs, and of course the news.

It can be overwhelming.  How will you ever see your team assuming responsibility and taking ownership of  the organization?

You Need To Foster A Ownership Mentality

Back in the day (before my time), work meant make your widgets and meet your quota.

Today, it has never been easier to engage in meaningful activity.

Everyone has the opportunity to have a voice through social media.

Access to information is at our fingertips.

Because of this you need to clearly communicate why your cause matters.  Your invitation to join the team needs be crystal clear by clarifying exactly what you are calling them to!

In other words, your team taking ownership is dependent upon your ability to communicate what you believe is important and why it is

Simon Sinek puts it this way in Start With Why  (which btw, is an incredible read),

“People do not buy what you do, but why you do it.”

If only you had a way to transfer what is in your heart into your team. Well, I want to help you do that…

There Are Three Benefits To Creating A Culture Of Ownership

Owners care, give, and benefit more than anyone else

Consider the difference between a employee/volunteer and an owner…

A volunteer says…  I’ll do what I want, when I want.

An owners says, I’ll do whatever needs to be done, whenever it needs to be done.

1.An Owner Takes Responsibiltiy. (Luke 10:2, Romans 12:4-8, Matt. 25:14-30)

An owner is responsible to share the vision.

An owner is responsible to follow through.

As an owner no one cares more than I do. 

2.An Owners Will Invest. (Matt. 6:19-20, 2 Cor. 8:1-7)

An owner is invested through using their time wisely.

An owner is invested through sharing their talents and resources.

As an owner no one gives more than I do. 

3.An Owner Is Rewarded. (Luke 14:12-14, Matt. 25:34-40, 1 Cor. 3:8, 2 John 8)

An owner is rewarded by the fruit of their labor.

An owner is rewarded by the One they are serving.

As an owner no one benefits more than I do.

What could happen if more people on your team began taking ownership of what took place in and through the organization?

If people on your team began to give more what would be possible?

Imagine if there was a shared ability to depend on each other?

Ownership means saying, “You will” is unnecessary because the employee has already said, “I will.” –

If You Are Serious About Creating A Culture Of Ownership

If you’re serious about leading your team toward servant hood, creativity, and accomplishing the goal, you can’t succeed without creating a culture of ownership.

Experiencing your team taking ownership begins with the way you, as the leader, models it.

A culture of personal accountability, where employees possess the freedom to make appropriate decisions and the courage to take ownership, is the single most powerful, most desired, and least understood characteristic of a successful work environment. –

I’ve narrowed down five things that a leader must do before their team will naturally begin taking ownership.

I will send them to you completely for free!

Enter your name and email below to receive my blog posts via email to get access to the Five Crucial Ways To Lead Others Toward Taking Ownership right now!  Having the PDF version will make it much easier for you to share with your team whether you decide to print, email, or teach the material.

Please Send Me The Five Crucial Ways To Lead Others Toward Taking Ownership

taking ownership

Yes, it does require you to sign up for my free newsletter, but I work hard at making sure the content I send you is worthwhile and valuable, plus you can unsubscribe at anytime.

Enjoy and God bless!

Evan Doyle

Leading By Example | Three Traits Of Good Leaders

Leading by example means modeling what you believe.  Below are three traits every good leader should live by to ensure a positive, generational impact is made.

leading by example

We are living in deceptive times.  Culture is accepting of a world view that is shaped by the assumption that truth is relative.

A problem is created when we assume there is no need for standards – trustworthy leadership cannot be established.

Roger Scuton give good advice concerning this problem:  “When someone says there is no such thing as truth, they are asking you not to believe them. So don’t.”

A lack of standards eliminates leadership.  Without an example I become confined to my own heart rather than to a gauge or compass that can steer me in the right direction.

Consider the condition of society and how it relates to the following two passages.

2 Timothy 3:1-5 (NIV)  But mark this: There will be terrible times in the last days. People will be lovers of themselves, lovers of money, boastful, proud, abusive, disobedient to their parents, ungrateful, unholy, without love, unforgiving, slanderous, without self-control, brutal, not lovers of the good, treacherous, rash, conceited, lovers of pleasure rather than lovers of God— having a form of godliness but denying its power. Have nothing to do with such people.

2 Timothy 4:1-5 (NIV)  In the presence of God and of Christ Jesus, who will judge the living and the dead, and in view of his appearing and his kingdom, I give you this charge: Preach the word; be prepared in season and out of season; correct, rebuke and encourage—with great patience and careful instruction. For the time will come when people will not put up with sound doctrine. Instead, to suit their own desires, they will gather around them a great number of teachers to say what their itching ears want to hear. They will turn their ears away from the truth and turn aside to myths. But you, keep your head in all situations, endure hardship, do the work of an evangelist, discharge all the duties of your ministry.

When we no longer hold ourselves accountable to a standard avoiding sin seemingly is less important.

However, when sin is given way it only leads to more sin and destruction.

“There are many angles you can fall but only one which you can stand.”
G. K. Chesterton.

There is seemingly no greater area where good leadership is needed than with a child.

The other day, while in the waiting room at the Dr.’s office, there was an magazine article that sparked my interest, Six Things To Say During The “Talk”Having recently had the “talk” with my jr. high age boy, I wanted to see how our discussion compared.

Below are a few quotes from the article, I hope you are sickened by the advice.

“Young people often think good sex is ‘just something that breaks out, that impulsiveness is evidence of authentic feeling’. They may even feel that actively planning to get into someone’s pants is dirty.”

“If your kids do want their first time to “find them,” warn that it could happen when they’re drunk or lack protection.”

“Don’t rush it—but when it happens, use a condom.”

“Whatever you want to watch is your business.”

“…your teen is online, so he’s probably seen hours of porn.”

“Teach them to have a critical eye—to be thoughtful porn consumers…” 

“…make some acknowledgment of homosexuality to show you’re okay with it—and that they should feel the same way.”

– Mens Health

Good leadership will direct and influence others towards truth and safety, quite the opposite from the above advice.

Society is essentially saying there is no need for example/leadership because whatever you think or do is ok.

The word example means: a person or way of behaving that is seen as a model that should be followed

The Apostle Paul was a man who took leading by example seriously.

1 Corinthians 11:1 (NIV)  Follow my example, as I follow the example of Christ.

Below are three traits of good leaders that can be drawn from the passages leading up to the above verse.

1 Corinthians 10:23-24 (NIV)  23 “I have the right to do anything,” you say—but not everything is beneficial. “I have the right to do anything”—but not everything is constructive. 24 No one should seek their own good, but the good of others.

Paul is saying that just because he could do something doesn’t mean he should.

Paul was careful to consider how the conduct of his life could influence those around him.

1.  Good Leaders Care More About How Their Words And Actions Impact Others Than How It Benefits Them.

Considering others is not always our first thought.  It can be difficult to consider how others will feel or will be impacted.

“…few of us realize that it also takes great courage to live uprightly for Christ day in and day out, to walk through the daily grind of this life with unswerving integrity, doing the right things when no one is watching, living by standards, principles, conscience, and convictions 100 percent of the time.”
Larry Stockstill
Model Man, pg. 36

Be careful from living as if there can be a distinction between private and personal life, or from thinking that there are special circumstances that permit a more relaxed standard.

The verses continue…

1 Corinthians 10:30-31 (NIV)  30 If I take part in the meal with thankfulness, why am I denounced because of something I thank God for?  31 So whether you eat or drink or whatever you do, do it all for the glory of God

2.  Good Leaders Have An Eternal Perspective.

Leaders move you towards something.  Leaders direct you to what is bigger than you or today.

Our time on earth is short, and how we use our time matters.  Will we build our own kingdom or that of King Jesus?

Having an eternal perspective helps you to put things into their proper place.  It makes your earthly pursuits less desirable while reminding that your time on earth is critical.

1 Corinthians 10:32 – 11:1 (NIV)  32 Do not cause anyone to stumble, whether Jews, Greeks or the church of God— 33 even as I try to please everyone in every way. For I am not seeking my own good but the good of many, so that they may be saved. 1Follow my example, as I follow the example of Christ.

3.  Good Leaders Are Consistent.

The word example in verse one means to imitate.

You can only imitate or copy something with consistent practice.

During baseball season my boys consistently practice fielding ground balls so that they can imitate the same thing during a game.

Football teams practice running routes so that they can imitate the same play when it really matters.

I could never imitate my wife’s signature without first consistently practicing every movement and line.

Small compromises will affect your influence.  Our families, co-workers, schools, friends, neighborhoods need people who are leading by example consistently.

People can not follow half of you.  They either trust you fully or not at all.  Trustworthy leadership is built through consistently practicing what is right and true.

I hope you will use your influence and time to make a lasting impact that positively affects those around you.  You are leading by example, the question is what are you leading others towards?

God bless you.

Evan Doyle

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Build Trust Within Your Team | Five Tips For Promoting Honesty

When a team member shares with you or in a group setting, they are doing more than just getting something off of their chest, they are revealing that they put stock in who you are as a person.

The word trust means belief that someone or something is reliable, good, honest, effective, etc. 

When conversation moves beyond just the details, trust is being displayed.

build trust
Below are a five ways to build trust and promote honesty within your team.  Incorporating these tips will lead to new idea’s be offered and valuable input being shared within your team.

1.         Avoid judgment and criticism.  Plain and simple.

2.         Show appreciation when someone opens up.  You could say something like, “Thank you for sharing that.”

3.         Allow people to share at their own pace.  Attempting to force someone to open up will often times push them farther away from connectivity.

4.         Share the truth in love.  Being a great leader demands the willingness to share truth.  Openness should never come at the expense of the truth.  When an honest answer is needed respond with the love of Christ — measuring every word.

5.         Realize when what is being shared in team/group settings does not add value to the whole group.  Occasionally, you will need to refocus the conversation to the topic at hand.  The other members of your team will appreciate this 10 times over and place trust in you as a leader.  They will also be more open to share relevant input instead of counting down the minutes until they can leave.

What are some other ways that you have used to build trust and honesty within your team?  You can comment below or share on FACEBOOK.

God bless you.

Evan Doyle

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